ARMY INNOVATION

Privacy Policy:

Army Innovation is an online platform of European Military Research Institute (EMRI) ASBL, the legal entity behind the permanent secretariat of Finabel. The policy on protection of individuals with regard to the processing of personal data by the European Union institutions is based on the Regulation EU 2018/1725 on the protection of personal data by the EU institutions, bodies, offices and agencies. Any provision not specified or mentioned in this policy shall refer to the GDPR EU 2018/1725.


Definitions
The data protection declaration of Army Innovation website is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). In this data protection declaration, we use, inter alia, the following terms:


Personal data
Personal data means any information relating to an identified or identifiable natural person (“data subject”) directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, etc.


Data subject
Data subject is any identified or identifiable natural person, whose personal data is processed by the controller responsible for the processing.


Processing
Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.


Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.


Pseudonymisation
Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.


Processor
Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.


Third party

Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.


a) Consent
Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.


Cookies Policy
The Internet page of Army Innovation uses cookies. Cookies are text files that are stored in a computer system via an Internet browser. Cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited Internet sites and servers to differentiate the individual browser of the data subject from other Internet browsers that contain other cookies. By means of a cookie, the information on our website can be optimised with the user in mind. Cookies allow us to recognize our website users. The data subject may, at any time, prevent the setting of cookies through our website by means of a corresponding setting of the Internet browser used, and may thus permanently deny the setting of cookies. Furthermore, already set cookies may be deleted at any time via an Internet browser or other software programs.


Types of Cookies:


In general, there are three different ways to classify cookies: what purpose they serve, how long they endure, and their provenance.


● Strictly necessary cookies — These cookies are essential for you to browse the website and use its features, such as accessing secure areas of the site.

● Preferences cookies — Also known as “functionality cookies,” these cookies allow a website to remember choices you have made in the past, like what language you prefer, or what your user name and password are so you can automatically log in.

● Statistics cookies — Also known as “performance cookies,” these cookies collect information about how you use a website, like which pages you visited and which links you clicked on. None of this information can be used to identify you. It is all aggregated and, therefore, anonymized. Their sole purpose is to improve website functions.

● Marketing cookies — These cookies track your online activity to help advertisers deliver more relevant advertising or to limit how many times you see an ad. These cookies can share that information with other organizations or advertisers. These are persistent cookies and almost always of third-party provenance.


4. What data do we collect

The Army Innovation website uses the first three types of cookies. It informs its users that their personal data, obtained through Army innovation website and online events may only be collected for processing when it is appropriate, pertinent, and not excessive in relation to the scope and the determined, explicit, and legitimate purposes for which it has been obtained. Art. 6(1) of the GDPR serves as the legal basis for processing operations for a specific processing purposes necessary to attain the legitimate interests pursued by our company.


Personal information

Personal information means information we directly associate with a specific person, (for example) including but not limited to, your name, address, or email address.


Contact information

We collect information, including but not limited to, about you including your name, address, phone number, and any other information concerning personal data.


Credit and Financial Information

We collect information, including but not limited to, about you to billing purposes, whether it’s account numbers or credit card numbers.


Network and Device Information

We may collect information about your use of your device and our network, WiFi usage, and performance information as well as data relating to your use of our website, applications, and other products and services.


5. How do we use your data?


We may use the data we collect about you to:
● Administration and accountant purpose and tasks.
● Recruitment process.
● Respond to your inquiries and send you administrative communications.
● Send you personalized emails including news, announcements, reminders, and
opportunities from Army innovation.
● Any other that may apply under the application of the GDPR Policy Personal data collected through the website can be used in the Army innovation recruitment process.


6. GDPR data subjects’ rights
● The right to access – You may request access to copies of your personal data. We may charge a small fee;
● The right to rectification – You have the right to request the rectification of incorrect/inaccurate information;
● The right to erasure – You have the right to request the erasure of your personal data;
● The right to restrict processing – You have the right to request the restriction of the processing of personal data;

● The right to object to processing – You have the right to object to the processing of your personal data;
● The right to data portability – You have the right to receive the personal data of your concerning. 

All these rights shall be executed under the application of GDPR Law and according to the different conditions under which its application shall be considered. Consent can be revoked at any moment and you have the right to be forgotten and to access and execute the rights mentioned here above. If consent is revoked, Finabel and EMRI ASBL will stop collecting or processing my personal data. If you make a request, please allow a maximum of one month for our response.

 

How do we collect your data?
● By creating an account on Army Innovationa website

● By submitting an application for any vacancy using the form available on our website.

● By asking for information by sending mail (or via our form).

● By using or viewing or website through your browser’s cookies.

● By registering for Army innovations activities.

● By using our social networks.
● We may also receive personal data from our partners, such as our partner universities.


7. Registration on our website
The data subject has the possibility to register on the website of the controller with the indication of personal data. Which personal data are transmitted to the controller is determined by the respective input mask used for the registration. 

The personal data entered by the data subject are collected and stored exclusively for internal use by the controller, and for his own purposes. By registering on the website of the controller, the IP address—assigned by the Internet service provider (ISP) and used by the data subject—date, and time of the registration are also stored. The storage of this data takes place against the background that this is the only way to prevent the misuse of our services, and, if necessary, to make it possible to investigate committed offenses. Insofar, the storage of this data is necessary to secure the controller. This data is not passed on to third parties .

The registration of the data subject, with the voluntary indication of personal data, is intended to enable the controller to offer the data subject contents or services that may only be offered to registered users due to the nature of the matter in question. Registered persons are free to change the personal data specified during the registration at any time, or to have them completely deleted from the data stock of the controller.


8. Social Networks
At Army innovation we use social networks such as LinkedIn, Twitter, Facebook, Instagram to share our content. We act in the networks as the person responsible for the data we publish, always treating it in accordance with the conditions established in each of the social networks.

The interaction with the Users through the use of these profiles or tools may involve the international transfer of data, of an analytical and technical nature, in relation to the Page and the social network profiles, being the servers of the social network companies where the data provided by the users through these profiles is processed.


9. Third Parties
Army Innovation treats personal data as confidential information. It will not communicate them to third parties under any condition other than those specified in the Policy, such as to achieve the objectives set out and defined above, or under the conditions in which the law requires it to do so.

EMRI ASBL may communicate personal information of the users of Army Innovation to third parties to the extent that such information is necessary for the performance of a contract with its Users. In that case, these third parties will not communicate this information to other third parties.

When the user provides us with data regarding third parties, either voluntarily or because we require it in compliance with some legal obligation, the User consents to the processing and declares that the data are accurate.
Likewise, the user declares that he/she has proceeded to inform the third parties of the content of this policy and/or of the one that applies to him/her and that he/she has been specifically informed, and of the corresponding rights that in the matter of Protection of personal data assist them. Notwithstanding the foregoing, EMRI ASBL will make every effort to act appropriately in relation to the processing of such third parties.


10. How do we store your data
Your data is safely stored at a secure server at our headquarters. Our headquarters engage in a high level of security in relation to your data, including but not limited to pseudonymization or encryption.


11. How long does Army Innovation keep the data
In general, the data will be kept (i) for as long as is necessary for the purpose for which they were collected, (ii) for vacancies’ application data will be kept for a period of 12 months or as long as it is useful, whichever one is shorter. Once this period has expired, EMRI ASBL will delete your data.


12. Direct Marketing

In general, EMRI ASBL does not use personal data of Army Innovation users for direct marketing purposes, unless prior consent has been obtained.
As a user, you may, at any time, unsubscribe from direct marketing campaigns and object to the future processing of your Personal Data for such purposes by sending an e-mail to the address of the Data Controller or by means of the corresponding “unsubscribe” option included in the e-mails.


13.Who is responsible for the processing of personal data
Every time personal data is collected and processed, we will inform the user of the Army Innovation website who is responsible for the processing, and provide him/her with the corresponding identification data. 


Regarding this Privacy Policy and this website, we inform you that the person responsible for the treatment is:


Mario Blokken

Director of the Permanent Secretariat of Finabel and director of EMRI ASBL

European Military Research Institute (EMRI) ASBL Marcel Broodthaersplein 8, 1060 Sint Gillis (Belgium)
Corporate registration number: 0763598054
RPR Nederlandstalige Ondernemingsrechtbank Brussel
https://finabel.org/
info@finabel.org


If you have any questions about our privacy policy or the data we hold on you, or you would like to exercise one of your data protection rights, please email us at comms@finabel.org.


14. Validity
Any changes made to the Army Innovation Privacy Policy and to information management practices will be reflected in the privacy policy a timely manner, and EMRI ASBL may modify or replace this privacy policy when it deems it necessary. This information can be provided via email or only registered with an update of the content published online, always with the identification of the date of the last update.